How to make your presentation accessible to everyone?

Mukesh had a hard time dealing with the fact that his presentation, which he spent multiple days and nights on, was doomed. “Use larger headings the next time”, he made a mental note. People in the back row kept chattering with each other, paying no attention to him. They could neither see the screen nor hear him properly. He was heartbroken as all his effort went in vain.

What happened to Mukesh could happen to anybody. Besides, have you ever thought that there could be people with visual or hearing impairment in your audience? How do you suppose to connect to them? If you do not want your presentation to go south, you have to make it accessible to each person in the audience. Let’s dig deep into how you can make it more graspable and audience-friendly:

For blind or partially blind people:

Some people are not blessed with the gift of vision. So, it makes sense to start with how to make presentations accessible to them. You can easily improvise the presentation in a way that suits them.

    • Use alt text for images, graphics, tables, and other visuals

When an image or any visual is not visible, alt text is provided to describe the image. It is especially useful to those who cannot visually identify an image, graphic, or table. Make sure to write a clear and elaborate description. Usually, it ends in one or two sentences.

    • Try to repeat important points on the slide

For those who have sight issues and those who cannot view the screen from their seats, it is imperative to repeat the important information verbally as well. Moreover, it helps them to retain the information for a long time.

    • Use contrast carefully

To make it easier for color deficient people, use color contrasts carefully. Avoid using too many colors; stick to 2-3 colors to maintain the aesthetics. Use a grayscale filter often in the slides. Considering how common the “red-green” color vision deficiency is, avoid this particular combination while designing your presentation.

    • Provide screen recorders

As the name suggests, the function of screen readers is to read whatever is there on the screen. It is a utility software designed especially for visually impaired people. They perceive data through audio reception.

For those with auditory impairment

Hearing loss is a common disability that affects more than 5% of people in the world. If you include the following practices in your next presentation, those who are hard of hearing will thank you for it:

    • Put closed captions below the video

If your presentation features a video that involves dialogue, don’t forget to add subtitles to it. Closed captions not only help folks with hearing disabilities but also those who don’t understand the accent in the video very well.

    • Enable sign language

Suppose you are presenting to an audience that majorly comprises hearing-impaired individuals. Apart from using enticing visuals, consider hiring a sign-language expert to translate your words to the audience. The alternative could be to show a video that presents the information in sign language.

    • Provide assistive listening devices

If possible, try providing Assistive Listening Devices (ALDs) to them. They are sort of amplifiers that increase the intensity and quality of the sound. They can help those who are not stone deaf since the sound produced by ALDs is distinct. It gives the impression that the sound is somewhere close.

Some general practices:

    • Employ complex fonts to increase attention span

Yes, you heard right. Not simple, but complex fonts are a better option if you want your audience to concentrate. If only Mukesh knew this trick! According to studies, text that is difficult to read is easy to remember. This may sound counter-intuitive but when something is complex, full attention is required to comprehend it. If the audience is deliberately paying attention, there is a high chance that no piece of information will go without being noticed. It is a surefire way to curb distractions.

    • Create your presentation in multiple formats

The key to making your presentation more accessible is to create multiple formatted versions of it. Form a readable pdf of your PowerPoint presentation. You can also create a mobile-responsive version of the presentation so that it could be accessed from a phone screen or a tablet screen.

As mentioned earlier, there are people with disabilities. So, you may as well create separate video formats of your presentation for them.

    • Everyone appreciates extra material

After the presentation, it is highly recommended to supply handouts with a synopsis of your presentation. In case somebody missed a point while It is a great way to ensure that people still have access to your presentation after they have left. If you also email the soft copy, so much the better.

    • Make use of symbols to highlight

For emphasis on a certain word or graphic, you can make use of symbols instead of using color-coded highlights. The symbol can be as simple as a horizontal line below the text, a rectangle, or an oval-shaped structure around the object.

    • People have a fondness for large titles

The first thing is to give each slide a title; preferably, no slide should be without a title. Now, these titles must be written in big, bold fonts. As long as the size of the text is large, everyone in the conference room can read and understand it.

For someone who leaves no stone unturned in preparing for the presentation, it is a heartily desire to reach out to as many people as possible. The above-given solutions are viable for large-scale presentations. Along with these solutions, excellent delivery and fine communication skills go a long way towards accomplishing what you desire.

What changes in a touch screen presentation?

“This Van de Graaf accelerator is way past its shelf life!” said a student while performing an atomic physics experiment in the 1970s. “Wish there was an easier way to do this”, said his friend as he went on to take measures from the x and y coordinate planes. The first student, frustrated as he was, decided to automate the process. He, along with some of his mates, managed to develop Teledeltos, a special kind of electrically conductive paper, which played a part in making the world’s first resistive touchscreen monitor. The student here is none other than Dr. George Sam Hurst, an alumnus of the University of Kentucky and founder of this revolutionary technology that is used today in smartphones, LEDs, laptops, and tablets. From the moment of inspiration to the final execution, Dr. Sam Hurst’s journey of inventing touchscreen has been incredible. Now it is hard to even imagine a world without touchscreen gadgets. They have established their dominancein every industry.

Massive interactive display screens are the most viable option when it comes to showcasing a slide deck. Touchscreen presentations are in quite a vogue these days; their popularity is growing at a rapid pace. Let’s explore what makes them any different from presentations that are shown on normal screens:

The Conversation is the key!

Ever sat in an immensely monotonous, never-ending slideshow that makes you want to hit your head somewhere? Don’t worry, we have all been there! Such presentations come under the category of traditional presentations. As the name suggests, they are traditional in every respect. The presenter comes, plays a slideshow, delivers a speech, and leaves. There is very little to no participation involved as far as the audience is concerned.

On the other end of the spectrum are conversational presentations. They involve a two-way exchange of data. Touchscreens improve the scope of conversation between the presenter and the audience. Do you know in some meeting rooms, there is an individual touchscreen unit available for each participant? They actively take part in quizzes, questionnaires, multiple-choice questions, and polls. The paper handouts lose their relevance as they can access every bit of information on their mini-screens digitally.

Human beings crave Aestheticism

Aristotle once said that art should be judged primarily in aesthetic terms. Have you noticed that every other creature on the earth also performs the same basic functions as human beings? They eat, sleep, reproduce and so do we. The only thing that sets us apart from them is that our brains can decipher complexities better than them; we are aware of what we are doing. Because of this difference, human beings prefer things to be aesthetically pleasing. Touchscreen presentations are indubitably aesthetic; they generate a sense of awe in the onlookers. The synchronized movement of fingers and the screen exhibits dynamism.

Trouble-free Annotation

Annotation is needed to demonstrate the concept further. With touch sensor displays, annotation becomes a piece of cake. You can write, draw, highlight or erase on the same screen using yourfingers or a smartpen. No separate whiteboard is required. It is quite easy to use a pointer during the whole time. Unfortunately, a normal screen will get damaged if you try to annotate.

Effortless Navigation

When everything is literally at your fingertips, how difficult would it be to navigate throughout the slide deck? Not at all! To get to a particular slide, you only have to swipe your finger and that’s it. But you need a separate “Table of Contents” slide.

One of the several touchscreen presentation tips is that your presentation need not be linear. Navigate when you have to. Let’s take an example: Suppose you are elucidating on industrial waste and its hazards. There is a mention of chemical pollutants in the first slides. This term has been elaborately described in the later slide. For your audience to have a holistic understanding, jump to that slide, explain the term and get back to the previous slide. In a traditional presentation, scrolling through the slides like this would have been challenging. But it is not so with interactive display screens.

Easy-Peasy Setup

As compared to other systems, touchscreens are easier to set up; there is absolutely no need for extra equipment like trackpads, remote controls, mouse, keyboard, projector, etc. Electrical supply is the only requisite.

Saves Time

It is a no-brainer that touchscreen presentations save time. With ease in navigation, annotation, and highlight, everything happens in a matter of seconds. Magnification is doable; just pinch your fingers to zoom- in or zoom- out. Instead of clicking on the mouse cursor or pressing remote control buttons, you can simply touch to play a video clip. To stop audio, to pause or resume a moving picture, one touch is enough.

Now is the time for some useful touchscreen presentation tips that come in handy:

    • Fly on the wings of imagination:

Albert Einstein figured the importance of imagination when he uttered, “Logic will take you from A to B, imagination will take you everywhere.” Since you have the necessary resources to create a top-notch presentation, don’t hesitate to unleash your wild imagination. Experiment, take risks, learn and rectify your errors. There is no such thing as “too imaginative”.

    • Never ignore the audience

Your audience is of paramount significance. What is the point of having a very impressive touch sensor display if you fail to involve the audience? Think of the exotic ways in which to get a response from the audience during and after the presentation.

    • Use high- quality software

Needless to say, the quality of the software determines the quality of the presentation. You might be having a highly advanced touchscreen, but it will be deemed inconsequential in the light of a poor operating system.
Touchscreen presentations can be considered as an evolution of PowerPoint presentations. They are audience-friendly as well as user-friendly. Change in the medium of display produces a measurable impact on the overall outlook of a presentation. In keeping with its interesting origin, touchscreens help make the presentations absorbing, stimulating, and bewitching.

System fonts, which still rule the presentations in 2021 for Fortune 500

Designing a presentation is a creative process, and the choices we make serve as a communication channel where the audience sees our product and gets the sense to understand what we are trying to communicate. The fonts we use in the presentation have a huge impact on our design style and a poorly chosen type of typing can turn a good presentation into a compelling one. Your efforts to opt for strong views, content restrictions, and content placements will be in vain if you fail to choose the font style that best suits your presentation. You need to choose a font that fits your product concept and presentation and the concept you are trying to convey.

Source: Medium

 

Fonts play an important role in the presentation. Slides with a poor choice of fonts would fail to leave an impact on the audience and the audience will lose interest in the presentation. Choosing fonts for your presentation can be a tricky thing, but here we’re listing the 10 best fonts for a virtual presentation that are being used by the Fortune 500 companies, so you can choose according to your requirements and ace that next presentation of yours.

Calibri

Calibri is a sans-serif typeface family created by Luc de Groot in 2002–2004 and released to the public in 2007, along with Microsoft Office 2007 and Windows Vista. It replaced Arial in Microsoft Office 2007 and became the standard font used in the suit.

Its use in PowerPoint presentations is popular for obvious reasons. The font is simple and clear, with intricate rounded edges. Calibri is preferred when the designer is looking for a universal, readable Sans Serif PowerPoint font.

Arial

Robin Nicholas and Patricia Saunders created this typeface for Monotype Typography in 1982. It was designed to be metrically identical to the popular typeface Helvetica, with all character widths identical, so that a Helvetica-designed document could be displayed and printed correctly without the need for a Helvetica licence.

Arial is a modern sans serif font with more humanist characteristics than many of its predecessors. Arial is an extremely versatile typeface family that can be used for text setting in reports, presentations, magazines, and so on, as well as display use in newspapers, advertising, and promotions.

Georgia

Georgia is a serif typeface designed for Microsoft Corporation in 1993 by Matthew Carter and hinted by Tom Rickner. It was intended to be a serif typeface that was elegant when printed on small or low-resolution screens.

Georgia is highly regarded for its beauty and incorporates thick and thin stripes to provide well-separated Serif characters. The font also has long lowercase letters and has the perfect old look for any presentation. Georgia is a font very similar to the Times New Roman, though large, making it an ideal choice for presentations.

Garamond

Garamond is a serif typeface family named after the sixteenth-century Parisian engraver Claude Garamond. Garamond typefaces are popular and are frequently used for book printing and body text.

Garamond is not the font most people would usually go for, but it’s a great font to use in your presentations. It’s a font that always stays professional with a clean, sharp look. There have been many recent versions of Garamond made, such as custom variations of the ITC Garamond version, called Apple Garamond.

Verdana

Verdana is one of the easiest options for PowerPoint presentation fonts. This font doesn’t have its roots in history as it was crafted in 1996 by Matthew Carter, of Microsoft, so you know it’s designed for the screen. Its symbols include wide spaces and counters with long letters that improve readability. Verdana is also one of the most compatible fonts available on almost all Windows and Mac computers.

Times New Roman

Times New Roman was commissioned by the British newspaper The Times in 1931 and designed by Stanley Morison, the artistic adviser to Monotype’s British branch, in collaboration with Victor Lardent, a lettering artist in The Times’ advertising department.

Based on Morison’s experiments with Perpetua and Plantin, it has many old-style characteristics but has been adapted to provide excellent legibility. This is one of the most popular typefaces of all time and is widely used in books, magazines, reports, office documents, and advertising.

Corbel

Corbel is a sans-serif typeface designed by Jeremy Tankard and released by Microsoft in 2005. It’s part of the ClearType Font Collection, a collection of fonts from various designers that came with Windows Vista.

This font is designed for providing clean text without clutter on the screen. It’s designed specifically for LCD monitors, so you know it’s designed for presentations. Corbel is considered a “soft” font with curved letterforms and classic styles, small numbers. The font is clean and clear, making it a natural choice for presentations. Its spacing allows better readability even at a distance.

Palatino

Palatino is the name of an old-style serif typeface designed by Hermann Zapf that was first released by the Stempel foundry in 1949 and later by other companies, most notably the Mergenthaler Linotype Company.

The Palatino Linotype is a font version installed with Microsoft products and slightly modified from the original to be displayed on screens. Book Antiqua, also Microsoft’s default font, is very similar, almost impossible to tell from the Palatino Linotype. Both of these fonts are a good choice for body text – a little unusual, they will help your slide to stand out in a sea of Arial and Times New Roman while having their airy counters and smooth, calligraphic lines, retaining beauty and readability.

Century Gothic

It’s a sans serif typeface with a geometric style. It was released in 1991 by Monotype Imaging, designed to compete with the Futura. The font is based on Monotype 20th Century, which was drawn by Sol Hess between 1936 and 1947. Century Gothic is best known for its use in advertising, such as news headlines, exhibition work, and small quantities of text.

Bodoni

Giambattista Bodoni designed the serif typeface Bodoni in 1798. Often used in headings displayed at large sizes where contrasting line weights will have a big impact, Bodoni fonts will add a sense of elegance to your design.

This font is commonly used in popular fashion magazines and you might’ve noticed that how a fashion magazine’s title maintains its presence but don’t overdo the image below. If you want to put a layer over the pictures, this font style can be a great choice.

Conclusion

You can choose from a variety of fonts available, but apart from selecting a font for your presentation, you must keep in mind that there are some other factors involved while designing a slide. Whatever font you chose, try to maintain a contrast between text and the background as it increases the readability. Only by choosing the font, you cannot design a presentation as the Fortune 500 companies do.

Choose fonts that mix well with each other, but avoid using too many decorative fonts as it’d distract the audience from your presentation. It’s your presentation and you’ll decide what to do, but sticking to a simple presentation and choice of fonts would make your presentation stand out from the crowd, increasing the recall value of your brand.

 

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