Master Slide in PowerPoint

The Master Slide in PowerPoint is known as the main slide. It defines and sets the layout, colors, typography, background, imagery, and other things for the presentation slides that follow under it. So, if you make any changes in any of these elements in the Master Slide- they will automatically be applied to all the remaining presentation slides below it. Consider the Master Slide as the starting point where the design guidelines are decided for the entire PowerPoint presentation.

When you design your master slide you can make immediate global changes to the entire PowerPoint presentation deck instead of repeating the same changes again and again for each slide.

Go to View > Slide Master to turn it on and start customizing.

When you click Slide Master, PowerPoint will automatically generate a set of slides underneath the main slide. This will look like a presentation template. The default PowerPoint presentation slide template is plain with a headline and subheading. But the Master Slide gives you more to work in terms of layouts, containers, columns, bullets, shapes, elements, and more.

Here is how the Master Slide works. Take a look at some examples of how to adjust fonts, colors, backgrounds, and other visual metaphors for the entire presentation deck with just a single click.

Change the font on all slides

To make global changes to the entire presentation deck, remember that you need to be in the Slide Master tab. Because that’s where the global settings are located. Below is an example of how to change the font on all the slides in the presentation deck with a single click.

Change the Colors on All Slides

Colors change in the Master Slide when you change the entire color scheme for the PowerPoint presentation deck. The color scheme can be primary accent colors, secondary colors, and more. To change the colors on all the slides, you can easily customize the color schemes so that you can apply your set of brand colors for a consistent design flow/look.

Change the Background on All Slides

Like other settings in Master Slide, you can instantly change the background color of the presentation deck with a single click. After making the changes you can still change the background of a single slide underneath the Master Slide. You’ve got that much flexibility!

Time to start

In case you haven’t worked with the Master Slide feature in PowerPoint, we hope these tips showed were useful for you. These tips can be a huge productivity boost especially when you need to build last-minute consistent presentations. This can make designing of presentations faster, so give it a go and let us know how it works for you!

Running virtual presentations without a glitch

Have you ever presented an online meeting or event that had multiple presenters? If yes, then I reckon that you must have heard lines such as

‘Can you see my screen’

‘Can I start sharing now’

‘Are my slides visible’

Having multiple presenters in virtual presentations is indeed tricky. There can be a lot of confusion, the tech can fail you, handovers from one person speaker to another can involve friction, and so on. In this read, know the tips for running virtual presentations without a glitch. These tips will help you overcome the challenges and will help you manage multiple presenters during your next online meeting or event.

Create one master deck

If there are multiple presenters, they don’t necessarily need their own separate presentation slides. Switching between multiple presentations every now and then only makes things more complicated on the technical end. Instead, create one single master presentation deck that you share with the speakers before the virtual meeting. They will then add their set of slides to the master deck. This way you will get everyone’s presentation slides in one place. Way simpler, isn’t it? Another benefit of having a master deck is that you will be able to have track of how many slides your presenters have to present in the virtual meeting or event. This will put you in control of the entire presentation deck and in control of the timing and other factors.

Decide who is going to move through the slides

When you have the master deck in place, decide on one person who will share the screen and move through everyone’s slide. If your web conferencing tool has a remote-control feature, then that’s even better. This way, the speaker who is presenting the virtual presentation will be able to take control of the shared screen and move the presentation slides on time.

Invite a meeting moderator

Having a meeting moderator is a win for any virtual meeting or event. They greet the audience, set the beginning, and make sure everything is in place- keeping the audience hooked. A moderator steers the whole presentation. They keep an eye on the sequence of the speakers of the presentation by keeping a check on who is to speak, which context they will be talking about, and more. Moderators also act as a person between the audience and the speaker and help in initiating a discussion during the Q&A session.

Switch speakers every 5-7 minutes

With having multiple speakers during the virtual presentation, you can create a dynamic with your presentation that will set you apart and deliver your messaging in a well-defined manner. While presenting it is recommended that you switch the speakers as often as every 5-7 minutes. Listening to one person for a long time can become mundane and can even get tedious for your audience. If you switch speakers in the delivery of the presentation, the audience will be more engaged and their focus will not get deviated.

Have every speaker take part in the Q&A

While having a Q&A session at the end of your virtual meeting or event, have every speaker/presenter address the questions of the audience. This is the part for all the presenters as well as the moderator to shine. A great moderator will give every speaker a chance to address the queries of the audience. He will distribute the time between each speaker to answer the questions equally among the presenters. If out of all the speakers, only two people are answering questions, then it won’t lead to a great conversation.

Set up a communication channel

Agree and set up a communication channel wherein you as a meeting owner, your speakers and moderator are going to communicate during the live meeting. This will help you, speakers, and moderators to stay in sync with each other in case anything unexpected happens or you need to discuss any important pointer before the meeting. It can be a WhatsApp group, Slack channel, Messenger group chat, or any other communication channel that works best for the team.  Make sure everybody has access to it when you go live and the notifications are turned on for the chat. An additional tip, add your tech person into the group so that if there are any technical errors during the presentation, they can handle the situation and help out.

Have a dry run

Have a dry run before the final presentation. During the presentation, there are so many things that can go wrong. To avoid them and smooth all the hiccups, it is important to have a practice round. Bring together all the speakers, presenters, and moderators and run through the entire presentation. Check the presentation slides, sound, practice handovers, and align the presenters with the person who is the macro manager of the entire presentation deck. A dry run will give a chance to correct all the minor mistakes and will definitely save the team from meeting disasters.

Virtual presentation tools to make your presentation stand out

With pandemic, live presentations are almost cancelled and we have switched to presenting virtually. With this, virtual presentations have become common in the workplace than ever before. To help you create one, here are some virtual presentation tools at your disposal. These will make your presentation stand out and helps you to engage more with your audience.

Prezi Video

Prezi video is a virtual presentation tool that brings content to the screen. It helps in creating professional and modern looking presentations that are visually compelling and engaging. To create a presentation with Prezi, use Prezi’s video templates which are both free and paid. People who are looking for unique presentations to create engagement and stay connected to their virtual audience can create presentations using the templates. Try out Prezi for training presentations, sales pitch deck, webinar, virtual class, and more.

Otter

Otter is a tool that transcribes audio to text. It is a note-taking tool that enables virtual audiences to capture information without breaking focus during a virtual presentation. Run Otter in a virtual meeting to record the conversations of the audience. With this, you can create a written record of what your audience has said. Once you are done with the recording, Otter provides an automatic summary of the phrases and generates a nifty word cloud. The tool helps you to connect with more audience during the presentations. This can also be used during event presentations.

Creatopy

Creatopy is a tool that helps you to create animated GIFs for presentation slides, emails, banners, and more. To create GIFs, you can use a pre-designed template or start from scratch. Customize the text, pick your imagery, and text to create an interactive GIF for your presentation slides. You can create an animation that will pop up on your screen. With Creatopy’s drag-and-drop editor feature, creating a GIF doesn’t consume much time in making. Create professional interactive presentation designs in minutes.

Docket

The Docket is a workspace to collaboratively build meeting agendas and create reminders so that no pointer is left undiscussed in the virtual meeting. Docket being a shared workplace helps in keeping all the team members aligned and stay up to date on the workings and learnings. This tool can be used to organize a virtual presentation with a client or an internal stakeholder. You can even store notes on the presentation conversation with the audience. The Docket can be integrated on platforms including Google and Zoom. Get Docket to organize your meeting and team well.

Grain

Grain is a tool to record and share highlights of virtual meetings. The tool helps in keeping records and recapping them so that they can be viewed later after the meeting. With Grain, instead of reading or listening to the presentation, the team can focus on the highlights of the meeting. It is a very useful addition to virtual presentations especially when a team wants to see the highlights or other pointers post the presentation. You can send your audience the highlights of the major parts of your presentation via Grain.

Krisp

Krisp is a noise-cancelling tool. It is used to improve the audio quality of virtual presentations, conferences, communication app, videos, and more. All you have to do is, turn it on and remove background noise from yourself and other people who are present in the meeting. Krisp is an easy and quick tool to set up and works with different type of headsets and microphones. So, whenever you are presenting from a shared space, try Krisp.

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