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How to Customise a Table Within PowerPoint?

How to Customise a Table Within PowerPoint?

To customize a table within PowerPoint, follow these steps:

  1. Open your PowerPoint presentation and navigate to the slide where you want to insert or customize a table.
  2. If you haven't inserted a table yet, click on the "Insert" tab in the top menu, and then click on "Table." Choose the desired number of rows and columns by hovering over the grid or click "Insert Table" to enter specific dimensions. Click to insert the table onto your slide.
  3. Click on the table to select it. This will reveal two new tabs under "Table Tools" in the top menu: "Design" and "Layout."
  • Use the "Design" tab to customize the table's appearance:
  • In the "Table Styles" group, choose a pre-built table style or create a custom style by selecting individual options for shading, borders, and effects.
  • Use the "Shading" dropdown to select a fill color for the entire table or specific cells, rows, or columns.
  • Use the "Borders" dropdown to customize border styles, colors, and weight, or to apply or remove borders from specific parts of the table.
  • Check or uncheck the boxes in the "Table Style Options" group to enable or disable special formatting for header rows, total rows, banded rows, and banded columns.
  • Use the "Layout" tab to customize the table's structure and arrangement:
  • In the "Rows & Columns" group, use the buttons to insert or delete rows and columns or split and merge cells.
  • In the "Cell Size" group, adjust the height and width of the rows and columns using the respective input fields or the "AutoFit" options to automatically resize the cells based on their contents or the width of the slide.
  • In the "Alignment" group, use the buttons to control the vertical and horizontal alignment of text within the table cells.
  • In the "Data" group, use the "Sort" button to sort the table based on specific columns, and the "Repeat Header Rows" button to ensure that header rows are repeated on each printed page if your table spans multiple pages.

       4. To apply additional formatting, such as font styles, size, or color, select the text within the table and use the formatting options available in the "Home" tab.

With these tools, you can create a customized table within your PowerPoint presentation that is visually appealing and well-organized.

Want to make your tables in PowerPoint stand out?

We’ve got you covered! At INK PPT, we’ve put together a YouTube video that walks you through customizing tables like a pro. From adjusting layouts and formatting to adding colors, borders, and styling elements, this step-by-step guide will help you create visually appealing and well-structured tables that enhance your presentation. Whether you're working on business reports, data-heavy slides, or professional decks, these expert tips will ensure your tables look polished and impactful. Watch youtube videos of INK PPT and elevate your PowerPoint game!

Where can you find the Table Design tab in PowerPoint?

When you insert a table in PowerPoint, you may be confused about where to find the Table Design tab to customize its look. When you select a table, the Table Design tab is part of the Table Tools shown in the PowerPoint ribbon. However, you cannot see this tab until a table is selected.

Table Design Tab Steps:

  • Open your PowerPoint presentation.
  • Select the slide with the table.
  • Click on the table to select it.
  • Once selected, the Table Tools section will display at the top of the PowerPoint ribbon.

Then, you will find two tabs in Table Tools:

  • Design (sometimes denoting Table Design) – Used for style, shading, and border alteration.
  • Layout – Used for making changes to more of the table's structure, like adding or removing rows and columns.

Select the table PowerPoint if you don't see the "Table Design" tab. If it still doesn't show, try clicking outside the table, then select it again. 

Need More Presentation Design Tips?

Mastering tables is just the beginning! At INK PPT, we specialize in transforming ordinary presentations into powerful visual experiences. Whether you need expert design guidance, customized templates, or a complete presentation revamp, we’ve got you covered.

Custom Table Styles: Enhancing Your Table Design in PowerPoint

Custom table styles bring out the look of tables in PowerPoint to meet the corporate style of your presentation. Instead of just default table design in PowerPoint it allows you to do your own custom table style by changing colour, borders, and formatting options.

How to Apply a Custom Table Style:

  • Select the table in PowerPoint.
  • Select the Table Design tab that appears in the ribbon.
  • Choose one of the pre-set Table Styles from the Table Styles group, or choose a custom table style by modifying the elements per your need.
  • Use the Shading option to change the background colour of the cells, rows, or columns.
  • Use the Borders dropdown to change line style, thickness, and colour.
  • Try Table Style Options like banded rows, header row formatting, or first-column highlighting.

By applying these customisations, it will be easier for your table design in PPT to read, look more professional, and captivate your audience's attention so that they can absorb the information.

Want to see how we’ve transformed presentations for global brands? Explore our past work to witness the power of strategic design in action. Check out our portfolio and get inspired for your next big presentation!

 Elevate Your Presentations with INK PPT

Why settle for the ordinary when you can have the extraordinary? At INK PPT, we don’t just design—we craft experiences that leave a lasting impact. Whether you need a sleek corporate presentation, a high-impact product launch deck, or a data-driven infographic, our expert team ensures your message is visually compelling and strategically aligned with your goals.

1. Tailor-Made Designs: Customized solutions that reflect your brand identity and industry needs.
2. Engaging Visuals & Animations: Transform static slides into dynamic, interactive storytelling experiences.
3. Global Expertise, Local Understanding: Trusted by Fortune 500 companies across industries worldwide.
4. End-to-End Support: From concept to final execution, we handle everything seamlessly.

Let’s bring your vision to life! Get in touch with us today and experience the power of impactful design.

Need a Presentation That Stands Out? We’ve Worked with Industry Giants and Assure Results That Command Attention !

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I'm not your typical creative; I'm an avid thinker and ideator who seeks out adventurous experiences and thrives on great challenges. My passion for bringing characters to life through motion results in captivating aesthetics and enthralling storytelling.

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Abhijeet Kumar - Crafting Motion Magic

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